CONSTITUTION OF THE HEBREW ORDER OF DAVID, INTERNATIONAL
(UNITED STATES OF AMERICA), INC.
- 1. ADOPTION
1.1 This Constitution was adopted on the __18th___day of April, 2010.
1.2 This Constitution may be amended from time to time as herein provided.
- 2. NAME OF THE ORDER AND USE OF ITS MARKS
2.1 The name of the organization shall be “Hebrew Order of David”, International (United States of America), Inc. (hereinafter referred to as the “Order” or “Governing Lodge”).
2.2 The name of the Order shall be prominently displayed on all printed material emanating from any of the Order’s Constituent Lodges. The Order shall approve all printing, logos, and any other materials used in connection with the “Hebrew Order of David” name and logo.
2.3 The Governing President shall have the power to register the trademarks of the Order with the US Patent and Trademark Office.
- 3. HEAD OFFICE OF THE ORDER
3.1 The Head Office of the Order shall be in Atlanta, Georgia.
3.2 A 90% vote of the delegates is required to change the head office of the Order to another City.
- 4. MEMBERSHIP OF THE ORDER
4.1 Membership shall be classified as follows: Permanent Membership and Temporary Membership.
4.2 Permanent Membership shall consist of the Constituent Lodges as defined by Article 9 below.
4.3 A Temporary Membership is an initiate that has been initiated into this Order for purposes of membership in his Constituent Lodge to be duly consecrated. Once this lodge is consecrated, the temporary member will automatically be transferred as a permanent member to his Constituent Lodge.
4.4 Membership in new Constituent Lodges to be consecrated: Subject to approval of the Order, the new prospective member must attend a prospective member meeting prior to any initiation. Thereafter, prospective temporary members names need to be supplied to the Scribe of the Order for circulation in the US and Grand Lodge, and forwarded to the Grand Secretary for any objections to membership. Once approved, the prospective members may be invited to join the Order.
4.5 No member shall have any right, title, interest, claim or demand in or to any of the effects, money or property of the Order. The income and property of the Order shall be applied solely towards the promotion of the objects of the Order as set forth herein and no portion thereof shall be paid or transferred directly or indirectly by way of a bonus or dividend or by way of profit to any member or members.
4.6 Suspensions, Terminations And Expulsions From Membership:
If the Constituent Lodge conducts its operations in a manner offensive to the Order or to any of its officers, or willfully disregards any of the terms of this Constitution, it is subject to suspension, termination, or expulsion from the Order. This decision will be made by the governing executives of the Order. The Constituent Lodge shall have the right to appeal this decision within 30 days from the date of suspension, termination or expulsion. The governing executive shall have the final and binding decision on all parties.
- 5. MANAGEMENT OF THE ORDER
5.1 Subject to the matters set out in this Constitution, the Order and its property shall be managed and administered by the Executive Officers and its trustees.
- 6. AFFILIATION OF THE ORDER
6.1 The Order shall be affiliated to the Grand Lodge of the Hebrew Order of David, International, (HOD International).
6.2 The Order may be represented by at least the governing president and or a governing executive member at the Biennial; and, if possible, the Special Conferences of HOD International.
6.3 The Order shall, at its own discretion and prior written approval of the governing executive, where necessary and appropriate, assist its governing executive members with the cost of attendance at such meetings of HOD International.
6.4 The Grand Lodge of the Hebrew Order of David International is generally referred to in this Constitution as “Grand Lodge” and, unless otherwise stated, Grand Lodge shall at all times be represented by the Grand Executive. The use of the names “Grand Lodge” and “Grand Executive“ in this Constitution shall be synonymous unless the context clearly indicates to the contrary, for example “a meeting of Grand Lodge.” Reference to the Grand President, the Grand Secretary and any other Officer preceded by the word “Grand” shall be deemed to refer to their respective positions in the Grand Lodge of the Hebrew Order of David, International.
- 7. OBJECTIVES OF THE ORDER AND CONSTITUENT LODGES
The Objectives of the Order and Constituent Lodges shall be:
7.1 Strengthening and reinforcing our Jewish identity and relieving suffering.
7.2 Generally to raise funds for the relief of the sick, disabled, or elderly people, relief of poverty and the provision of relief for victims of disasters;
7.2.1 Any gifts, donations or bequests to the Order or its Constituent Lodges shall be to the HOD Charitable Foundation which is qualified as a charitable organization under Internal Revenue code section 501(c)(3).
7.3 Generally to promote fraternity amongst its members.
7.4 To promote and extend the cultural, educational, communal, and social activities of members and to stimulate their interest in Judaism and Jewish affairs.
7.5 To take interest in the well-being of members and their dependents and to assist them financially by loans, grants, gifts, or donations so as to relieve distress or poverty.
7.6 To acquire, erect, hire, let, mortgage, sell, alter, or turn to account any fixed or movable property in the interest of its members or the promotion of its objects.
7.7 To raise finds by subscriptions, dues, or levies or other means for the attainment of the other objects herein.
7.8 To co-operate with any body or bodies for the benefit of the Order, and to assist kindred institutions and benevolent and charitable causes which aim is to relieve suffering.
7.9 To promote the ideals of the Hebrew Order of David in other countries.
7.10 To encourage the establishment of Constituent Lodges throughout the United States: Under the terms of Article 51 below, each Constituent Lodge within the Order the U.S. and shall at all times, be subject to the control and supervision of the Order. The objects of each Constituent Lodge shall be as set out in this Clause of the Constitution and each Constituent Lodge shall be bound by the terms and conditions of this Constitution.
- 8. AVOIDANCE OF CONTROVERSIAL POLITICAL OR RELIGIOUS
8.1 Neither the Order nor any Constituent Lodges thereof shall take part in any demonstration as a body in any political movement; and no political or religious questions of a controversial nature shall be discussed in any such Constituent Lodge or meeting, seminar, or conference of any nature held under the auspices of the Order.
- 9. CONSTITUENT LODGES
9.1 The Order shall include duly consecrated Constituent Lodges in the USA and North America as defined in Clause 51 below.
- 10. GOVERNING LODGE AND ITS OFFICERS
10.1 The Order shall be administered and governed by the Executive Officers of the Order.
10.2 Delegates from each Constituent Lodge shall comprise one delegate for each twenty five (25) members, as determined under Article 4 above, or part thereof from each Constituent Lodge.
10.3 With the exception of the initial Founding Governing President who may select his slate of officers, the delegates shall nominate a Governing President for the Order if they so choose and a majority vote by the delegates shall determine the Governing President. Each delegate shall be entitled to one vote, except as provided for in Clause 71.7 below. The Governing President shall select his slate of executive officers. The delegate shall cast his vote for Governing President with the Governing President’s proposed slate of officers.
10.4 All delegates shall cast their vote by way of secret ballot for the candidate of their choice. The Governing Secretary shall be appointed to monitor the ballot process. He shall be responsible for counting the votes and publishing the results. These results shall be final and binding on all candidates. The secret ballot will contain a list of names of all candidates for Governing President. The delegate is allowed only one check mark per ballot. Any nonconforming ballot will be considered invalid.
10.5 If a Constituent Lodge delegate resigns or is unable to act for any reason during the term of Governing Lodge his Constituent Lodge shall be entitled to send a replacement Constituent Lodge delegate.
10.6 Up to three (3) Trustees of Governing Lodge will be installed by the governing president.
- 11. EXECUTIVE OFFICERS OF GOVERNING LODGE (also known as the
11.1 The following shall be the Executive Officers of Governing Lodge:
The Governing President
The Immediate Past Governing President (except for the first year of the Governing lodge)
The Deputy Governing President
The Governing Treasurer
The Governing Secretary
The Trustees of Governing Lodge
The Governing Scribe
There shall be a maximum of thirty (30) Executive Committee members.
- 12. TERM OF OFFICE OF THE ORDER
12.1 Governing Lodge shall be constituted at each Biennial or at any Special conference of all members of the Order for a term of two years.
- 13. ELIGIBILITY OF GOVERNING PRESIDENT OF THE ORDER
13.1 Any member of a Constituent Lodge who is not a reigning President or Vice-President of his Constituent Lodge may serve as a Governing President if he is in possession of the Third Degree; or has been a past president of a Constituent Lodge.
- 14. ELIGIBILITY OF GOVERNING EXECUTIVE OFFICER OF THE ORDER
14.1 Any executive officer as defined in Article 11 above nominated shall be in possession of the third degree or is a current president or has been the past president of a Constituent Lodge.
14.2 In the event that there is no candidate qualified under Clause 14.1 above and available, then the Governing President may nominate one or more candidates for the position of executive officer or Trustee. The outgoing Governing President cannot be nominated for one of these positions.
- 15. IMMEDIATE PAST GOVERNING PRESIDENT OF THE ORDER
15.1 The outgoing Governing President, if not re-elected as Governing President, shall become the Immediate Past Governing President for the ensuing term.
15.2 If the outgoing Governing President of the Order is unable to occupy the office of the Immediate Past Governing President, then his predecessor shall become the Immediate Past Governing President.
- 16. DEPUTY GOVERNING PRESIDENT, GOVERNING SECRETARY, GOVERNING TREASURER AND GOVERNING SCRIBEOF THE ORDER
16.1 The Deputy Governing President shall not be entitled to ascend to the office of Governing President of the Order, unless voted into office by the delegates.
16.2 Any member of a Constituent Lodge who is not a reigning President or Vice President of that Constituent Lodge may stand for the position of Governing Secretary, Governing Treasurer or Governing Scribe.
- 17. FUNCTIONS OF GOVERNING LODGE
17.1 The Executive Officers as defined in Article 11 above shall meet as and when required by and under the chairmanship of the Governing President or, in his absence, the Deputy Governing President; but not less than twice in every calendar year. The Governing Executive Officers who are present at the meeting shall have one vote each. Acceptance of a resolution or decision shall pass by a simple majority of the votes cast.
17.2 The Governing President shall convene a special meeting if requested to do so by five (5) or more members of the Governing Executive.
17.3 The quorum of a Governing Lodge Meeting shall be a minimum of four (4) members of the Executive Committee of the Order. If no quorum is present within thirty minutes of the stated commencement time, the meeting shall stand adjourned for not less than neither seven days nor more then twenty-one (21) days, at which adjourned meeting the members present in person or by proxy shall constitute a quorum.
17.4 Every Constituent Lodge may be represented at a Governing Lodge meeting by one member of that Constituent Lodge only as an observer. This member has no right to vote on any of the decisions made at the meeting unless he is part of the governing executive.
- 18. POWERS AND DUTIES OF GOVERNING EXECUTIVE OF THE ORDER
18.1 General Duties. The Governing Executive shall carry out all duties imposed upon them by this Constitution, and any By-laws of the Order.
18.2 Assets Of Defunct And Non-Active Lodges. The Governing Executive shall take charge of all assets including any funds and records of any constituent Lodge which ceases to function or be immediately dissolved.
18.3 Sub-Committees. The Governing Executive may appoint or terminate sub- committees as and when needed.
18.4 Power To Make Agreements. The Governing Executive shall be the only body which shall have power to make agreements binding on the Order. No member or executive officer of the Order shall enter into any agreement or give any undertakings on behalf of the Order, without first obtaining the authority of Governing Lodge. Agreements and undertakings made without prior sanction of Governing Lodge shall be invalid and unenforceable.
18.5 Power Of Co-Option. The Governing Executive shall have power to co-opt any Constituent Lodge member of the Order onto the Executive or any of its Sub-Committees to fulfill specific tasks.
18.6 Decisions And Agreements Of Constituent Lodges. The Governing Executive shall have power to uphold, vary, suspend, void, or reverse any decisions and agreements of a Constituent Lodge.
18.7 Removal Of Officers From Constituent Lodges. The Governing Executive shall have power to remove from office any Officer in any Constituent Lodge if it appears to the Governing Lodge that his actions or conduct are detrimental to the interests of the Order and Constituent Lodges.
18.8 Suspension Of Constituent Lodges. In circumstances of urgency only, the Governing Executive may suspend any Constituent Lodge and demand delivery of all such Constituent Lodge’s property, regalia, funds, and assets, and shall be entitled to take further action under c1ause 4.6 and Clause 77 below.
18.9 Grand Lodge Affiliation Fee. The Governing Lodge shall, on behalf of the Order, pay all Affiliation fees collected under Clause 18.18 above to Grand Lodge. The initial affiliation fee shall be determined by Grand Lodge per member and shall be reviewed periodically – by mutual agreement between the Governing Executive and Grand Executive. No fees shall be payable in respect of members on the Subscription Suspension List.
18.10 Special Levy. The Governing Executive may from time to time raise a special levy on Constituent Lodge fund-raising projects to finance specific functions and objects of the Order. This levy shall not to exceed 10% of the gross proceeds of all projects of a Constituent Lodge.
18.11 The Governing Executive shall be entitled from time to time to impose an annual compulsory levy on each Constituent Lodge to finance specific functions and powers of the Order. The amount of levy shall be determined by Governing Lodge and shall in respect of each Constituent Lodge be calculated with reference to the number of members of that Constituent Lodge. The levy shall be paid annually in advance. Each Constituent Lodge shall be entitled to recover from each of its members a pro rata share of the levy and the provisions of Article 72 below shall apply mutatis mutandis with regard to the payment, recovery and collection thereof. However, for the purposes of the calculation of the levy, all honorary and attached members of a Constituent Lodge shall be excluded from the membership of such Constituent Lodge, if such Constituent Lodge is not the primary Constituent Lodge of the honorary or attached member, as well as members on the Subscription Suspension List, during the period of their suspension.
18.12 Ritual. The Governing Executive may appoint a Governing Lodge Preceptor, a Governing Lodge Master of Ceremonies, and any other position requiring ritual workings.
18.13 With the approval of Grand Lodge (which approval shall not unreasonably be withheld), grant or issue Charters for new Constituent Lodges to be consecrated in the United States.
18.14 Issue all other documents deemed necessary for the conduct and control of any Constituent Lodge.
18.15 Settle all questions and disputes submitted to it by Governing Executive or any Constituent Lodge.
18.16 Save in respect of the first three (3) Constituent Lodges consecrated in the United States, supply to constituent Lodges, at the expense of the each Constituent Lodge, such goods and property officially required by such Constituent Lodge.
18.17 Collect levy and administer funds due to Governing Lodge.
18.18 Collect all Grand Lodge affiliation fees as provided for in Clauses 71.3 and 71.4 below.
18.19 Assume ownership of and take possession of all assets, funds, and records of a Constituent Lodge which is unable to maintain itself, or which ceases to function or is dissolved. Any disposal of funds, records, or property of such Constituent Lodge without the authority of Governing Lodge, shall be null and void as provided in this constitution.
18.20 Intervene in and prevent the disposal of any funds or assets of any Constituent Lodge.
18.21 Take possession of the records and passwords for any relevant accounts of any Constituent Lodge.
18.22 Arbitrate in disputes between members or between Constituent Lodges and their members on matters concerning the affairs of the Order.
18.23 Suspend or expel from membership any member whose conduct is considered detrimental to the Order or to any Constituent Lodge.
18.24 Create by-laws for Governing Lodge and Constituent Lodges. Such by-laws shall be approved and adopted by two thirds (⅔) majority of the Executive Officers of the Order who are present.
18.25 Awards for “Order of Merit” or “Shield of David” can only be awarded by Grand Lodge. The procedure is: Each Constituent Lodge shall appoint an honors committee consisting of the Secretary (Chairman of Committee), The President, Vice President, and Treasurer. This committee makes the recommendation to the Governing Lodge who at its sole discretion may make the recommendation to Grand Lodge. This citation on approval by Governing Lodge will be forwarded to Grand Lodge for their consideration. The decision of Grand Lodge is final and binding.
19. REMOVAL OF EXECUTIVE OFFICER FROM OFFICE OF THE ORDER
19.1 In the event of Governing Lodge desiring to remove an Executive Officer of the Order from office, written notice shall be given to the Governing Executive who shall thereupon convene a meeting of the Order within thirty (30) days notice given to all Executive Officers and the Officer Concerned.
19.2 Pending the meeting of the Governing Lodge, the Governing President may suspend such officer from office and appoint a temporary replacement officer as needed.
19.3 During the debate on the removal of an Executive Officer, the officer concerned shall be entitled to be heard in his own defense, either personally or be represented by a member of a Constituent Lodge. Should the motion for removal be carried at the Governing Lodge by two-thirds (⅔) majority of the Executive Officers present and voting, such officer shall be deemed to have been removed from office.
19.4 The decision of Governing Lodge shall be final and binding upon all parties concerned, and no recourse whatsoever shall be permitted to any court of law or to arbitration.
20. VACANCIES AND REPLACEMENTS OF THE EXECUTIVE OFFICERS OF
THE ORDER DURING TERM OF OFFICE
20.1 Any Executive Officer who absents himself from three consecutive meetings without a satisfactory explanation shall be deemed to have resigned his position.
20.2 Should any vacancy occur in the Executive of Governing Lodge other than the Governing President, the Governing President shall have the power to appoint a replacement.
20.3 If the office of the Governing President is vacated due to resignation, termination, expulsion, removal, or death, then the Deputy Governing president shall ascend to the position of Governing President. The ascended Governing President shall then install a new Deputy Governing President.
21. GOVERNING EXECUTIVE OFFICERS HOLDING OTHER OFFICE
21.1 No member of the Governing Executive may hold more than one office at a time on Governing Executive other than an ex-officio office.
22. TRUSTEES OF GOVERNING LODGE OF THE ORDER
22.1 The Governing President shall appoint up to three (3) Trustees of the Governing Lodge who shall also be members of the Governing Executive as set out in Clause 11.1 above.
22.2 The Trustees of Governing Lodge shall hold office until the expiry of the term of the office of the Executive Officers; or their removal by the Executive Officers; or on their becoming disqualified in terms of this constitution.
22.3 if any Trustee of the Governing Lodge shall die or vacate office before the expiry of the term of office, the Governing President shall appoint another Trustee for the unexpired period of such term of office.
23. REPLACEMENT OF AN EXECUTIVE OFFICER OF THE ORDER HAVING SIGNING POWERS
23.1 If an Executive Officer having signing powers is declared bankrupt, or if a judgment is entered against him which shall not have been satisfied, steps have not been taken to set aside the same, or for which suitable arrangements have not been made for its satisfaction within 30 days of his knowing thereof he shall be replaced as a signatory.
24. FOUNDING GOVERNING PRESIDENT OF THE ORDER
24.1 The Founding Governing President of the Order is the first Governing President under this constitution and has the authority to sign this constitution.
24.2 The First Governing President must obtain a statement of affirmation from the Grand President for his support of this office.
24.3 The Founding Governing President must obtain a statement of affirmation from a minimum of two (2) reigning presidents of Constituent Lodges and a minimum of two (2) members of any Constituent Lodge who are of the Third Degree, for their support for the office of Governing President.
25. FOUNDING PRESIDENT OF A CONSTITUENT LODGE
25.1 The Founding President of a Constituent Lodge is the first president of a newly consecrated lodge.
25.2 The Founding President will select his slate of Executive Officers and members of the management committee for the approval by the Governing Lodge.
25.3 Governing Lodge may withhold approval of any or all of the appointments of members as provided for in Clause 25.2 above. Governing Lodge may select replacements for those positions.
25.4 All decisions of the Order are final and binding as provided for in Article 30 below.
26. VOTING POWERS OF THE MEMBERS OF THE ORDER
26.1 No member as defined by Article 4 above is entitled to vote on any decision or at any meeting of the Governing Lodge.
26.2 If any clause in this constitution is silent on voting procedure, the voting procedure will be by simple majority vote of those present, subject to Clause 17.3 above.
27. INSTALLATIONS, RAISINGS AND CONSECRATION OF NEW
Except in the case of the first three Lodges to be consecrated in the U.S., Governing Lodge:
27.1 Shall be empowered to consecrate new Constituent Lodges in the U.S., with the approval of Grand Lodge (which approval shall not be unreasonably be withheld) who may arrange to send a visiting delegation at a time agreed with Governing Lodge to attend the ceremony.
27.2 At the pleasure of the Grand President, may conduct the installation of Constituent Lodge officers at their annual installation, at which the Governing President and his deputy shall preside.
27.3 May delegate to Constituent Lodges the duty to conduct initiation ceremonies and raisings to the first and Second Degrees;
27.4 May permit the Governing President who is of the third degree to conduct a third degree raising Ceremony, or he may delegate to a body of worthy brethren appointed by him the duty to conduct the Third Degree raising ceremony.
28. REPORTS TO GOVERNING LODGE
28.1 Reports shall be furnished to Grand Lodge and Governing Lodge at least once a year by the Order’s Governing President and Trustees, and the Governing Treasurer of the Order for consideration by Governing lodge.
28.2 Copies of the minutes of all meetings including management and open lodge meetings held by Constituent Lodges shall be forwarded to the Governing Secretary within thirty (30) days of such meeting.
29. SUSPENSIONS, TERMINATIONS AND EXPULSIONS OF MEMBERSHIP
FROM CONSTITUENT LODGES
29.1 No officer or member of a Constituent Lodge may be removed from office or be Suspended, erased from membership, or expelled by Governing Lodge or by his Constituent Lodge until he is given an opportunity to be heard in his own defense.
29.2 Any officer or member who has been removed from office or suspended, erased, or expelled from membership by his Constituent Lodge may appeal to Governing Lodge against the decision of his Constituent Lodge.
29.3 The hearing of an appeal shall take place only after thirty (30) days written notice has been given by Governing Secretary to the member and Constituent Lodge concerned.
30. DECISIONS OF GOVERNING LODGE
30.1 A decision by Governing Lodge shall be final and binding; and no Constituent Lodge, Officer, member of the Order or member of a Constituent Lodge shall have any further recourse, other than to Grand Lodge; provided that the issue in question is one which has implications for the Order internationally. Any decision by Grand Lodge shall be final and binding with no further recourse.
31. INCOME AND EXPENDITURE OF FUNDS OF THE ORDER
31.1 Save as hereinafter provided, the funds of Governing Lodge and Constituent Lodges shall be used for the furtherance of the objects of the Order as well as provided for in Article 7 above.
31.2 Governing Lodge shall maintain a fund which shall be known as the Governing Lodge Management Fund.
32. INCOME OF THE ORDER
The income of Governing Lodge shall be derived from:
32.1 Dues, levy’s, fees, subscriptions, and other revenue payable by Constituent Lodges in respect of their members; and revenue from investments authorized under Article 39 below.
32.2 Payments for regalia, certificates, and other property supplied by Governing Lodge to Constituent Lodges.
32.3 Gifts and donations.
32.4 Fundraising activities (if any) carried out by Governing Lodge itself.
33. FEES PAYABLE TO GOVERNING LODGE
The fees payable to Governing Lodge by Constituent Lodges shall be:
33.1 Determined from time to time for the opening of new Constituent Lodge and granting of a charter.
33.2 For registration of every new member to be determined from time to time.
34. LODGES OUT OF COMPLIANCE
34.1 Should any Constituent Lodge fail to pay amounts due to Governing Lodge, such Constituent Lodge may be given thirty (30) days notice in waiting to pay the amounts owing.
34.2 In the event of such Lodge failing to pay such amounts or make arrangements satisfactory to Governing Executive, then the Governing Secretary may declare such Constituent Lodge out of compliance.
34.3 Governing Lodge may wind up and close down any Constituent Lodge as provided for in this Constitution which is out of compliance; but the members of such Constituent Lodge who are in compliance may be transferred by Governing Lodge to another Constituent Lodge.
35. EXPENDITURE OF THE ORDER
Governing Lodge shall have the power to expend monies:
35.1 For the administration of the Order which shall include the costs of necessary furniture, goods, presentations, regalia, printing, postage, insurance together with the cost of keeping Governing Lodges effects in good order and repair.
35.2 To assist Constituent Lodges in aiding their members by means of grants or loans.
35.3 To assist dependants of deceased members.
35.4 To make loans or grants to members of Constituent Lodges as recommended by the Executive Officers.
35.5 Generally to promote the objects of the Order.
35.6 To assist Constituent Lodges with funding as and when determined by the Governing Executive.
36. MONIES TO BE DEPOSITED WITH BANKERS OF THE ORDER
36.1 All monies received by Governing Lodge shall be deposited with a registered financial institution.
36.2 all monies received by Executive Officers of the Governing Lodge in their official capacity shall be delivered forthwith to the Governing Treasurer for banking.
37. PAYMENT BY CHECK OF THE ORDER
All payments made on behalf of Governing Lodge shall be by check from a registered financial institution as set out in Article 36 above and signed by any two of the following:
The Governing President.
The Immediate Past Governing President.
The Governing Secretary.
The Governing Treasurer.
One other member of Governing Executive appointed as a Signatory by the Governing Executive.
38. RECORDS OF THE ORDER
38.1 Proper records shall be kept of all financial transactions of Governing Lodge and the records shall be open for inspection by all the Executive Officers of the Order within thirty (30) days of receiving such request.
38.2 The financial year for Governing Lodge and for all Constituent Lodges, shall be a calendar year (January 1st to December 31st).
38.3 The Governing Treasurer shall keep the financial records of at least seven previous years, which shall be open for inspection by the members of all Constituent Lodges. This request must be in writing and records shall be supplied to the member within a period of ninety (90) days.
39. INVESTMENTS OF THE ORDER
Governing Executive is authorized to invest the whole or part of the monies available from time to time; and, in its discretion, to vary, cancel or add to any one or more of the following classes of investments:
Deposits with any registered financial institution.
Bonds or securities issued or guaranteed by the Government of the United States.
Any stocks or other bonds (including list in 39.2) mutual funds, or ETFs.
Or any other types of securities and or investments deemed appropriate by the Governing Officers.
40. CONFERENCE OF THE ORDER
FREQUENCY AND VENUE OF CONFERENCE
40.1 A Biennial Conference of the Order in the U.S. shall be held at least once in every two (2) years on a date to be fixed by the Governing Executive after consultation with the reigning Grand President but not less than twenty two (22) months nor more than twenty six (26) months from the preceding Biennial Conference. Every effort will be made to ensure that the date is suitable to the reigning Grand President.
40.2 The Governing President shall convene a Special Conference within thirty (30) days of being called upon to do so by the Governing Executive or at least two Constituent Lodges.
40.3 The venue of the conference will be held in Atlanta, Georgia unless otherwise determined by the Governing Executive by a two thirds (⅔) simple majority vote
41. DELEGATES OF THE ORDER
41.1 Each delegate to the Order, shall be entitled to vote at conference.
41.2 Each delegate to the Order in attendance as provided for in Article 40 above shall be entitled to only one (1) vote except as provided for in Clause 71.7 above.
42. GOVERNING PRESIDENT TO PRESIDE OVER CONFERENCE OF THE
42.1 The Governing President shall preside over the Conference until his successor is installed. He may appoint an alternate in his absence.
43. NOTICE OF CONFERENCE OF THE ORDER
43.1 The Governing Secretary shall give notice in writing of the time and place of a Biennial Conference to all Constituent Lodges and the Grand Secretary of the Order at least one hundred eighty (180) days prior to the Conference.
43.2 Special Conference shall be called on at least twenty one (21) days written notice by the Governing Secretary to all Constituent Lodges and the Grand Secretary of the Order, in which the notice shall contain a detailed agenda. No subject not on the agenda may be dealt with at that Special Conference.
44. BUSINESS OF CONFERENCE OF THE ORDER
The business of each Biennial Conference shall be:
To receive, and discuss the reports of the Governing President and Governing Treasurer.
Elect the Governing President and Slate of Executive Officers for the ensuing term as provided for in Article 10 above, and to install them.
To consider all such other matters as appear on the agenda.
Generally to discuss the welfare and improvement of the Order.
45. QUORUM FOR CONFERENCE OF THE ORDER
45.1 At least one (1) delegate from each Constituent Lodge present at the conference shall constitute a quorum. If no quorum is present within thirty minutes after the commencement time, the meeting shall be adjourned for not less than seven days nor more then twenty one (21) days, at which adjourned meeting the members present shall constitute a quorum for that adjourned Biennial Conference and proxy votes will be permitted.
45.2 The quorum for a Special Conference shall be at least one (1) delegate from each Constituent Lodge. Should a quorum not be present within thirty (30) minutes of commencement time, it shall stand adjourned for seven (7) days, when the members then present shall constitute a quorum and no proxy votes will be permitted.
46. CONSTITUENT LODGES OF THE ORDER
46.1 A Constituent Lodge shall be created by virtue of an authority granted by Governing Lodge; and shall consist of members duly initiated in accordance with the Constitution and Ritual of the Order, as provided in Clause 27.1 above.
47. MANAGEMENT OF CONSTITUENT LODGE
47.1 Each Constituent Lodge shall be managed by its Officers in accordance with the provisions of this constitution.
48. BY-LAWS OF CONSTITUENT LODGE
48.1 A Constituent Lodge may make by-laws, provided that these do not conflict with the provisions of this Constitution including the by-laws of the Order. By-Laws shall become binding only after approval by the Governing Executive.
49. ESTABLISHMENT OF NEW CONSTITUENT LODGE
49.1 Save for the first three (3) Constituent Lodges established in the U.S., whenever it is desired to establish a new Constituent Lodge, an application form shall be obtained from the Governing Secretary.
50. FEE PAYABLE ON APPLICATION FOR NEW CONSTITUENT LODGE
50.1 Every application for the establishment of a new Constituent Lodge shall be returned duly completed, to the Governing Secretary and accompanied by a fee of as deemed necessary which shall refunded if the application is refused.
51. GRANTING OF CHARTER FOR NEW CONSTITUENT LODGE
Governing Lodge shall, subject to Clause 27.1 above, grant and issue a Charter for the establishment of a new Constituent Lodge if:
51.1 The establishment of a new Constituent Lodge is desirable in the opinion of Governing Executive.
51.2 The prospective members are competent to manage and maintain a Constituent Lodge; and able and willing to serve as officers of the Constituent Lodge.
51.3 All the prospective members who have signed the application form are fit and proper persons; and comply with all the rules and requirements of the Order.
51.4 The prospective initial membership shall be not less than thirty (30) prospective members.
51.5 A new Constituent Lodge shall not be situated within five (5) miles of an existing Constituent Lodge.
52. OPENING OF NEW CONSTITUENT LODGE
52.1 The name of a new Lodge must be approved by Grand Lodge and Governing Lodge.
52.2 At the pleasure of the Grand President, the Governing Lodge shall consecrate the new Constituent Lodge and present its charter and install its officers, provided that due payment has been made to Governing Lodge in advance in respect of the necessary fees.
53. MANAGEMENT OF CONSTITUENT LODGES
53.1 The affairs of each Constituent Lodge shall be administered by a Management Committee comprised of:
Immediate Past President (except for the first year of such lodge)
Master of Ceremonies
Trustees (no more than three (3) in each Lodge)
A maximum of eight (8) elected members as recommended by the Vice President.
53.2 The Executive of a Constituent Lodge, hereafter referred as “Officers” or “Executive Officers” of the Constituent Lodge shall be comprised of the following:
Immediate Past President
53.3 The term of office is one (1) year for executive officers and management committee members.
54. ELIGIBILITY OF MEMBERS OF MANAGEMENT COMMITTEE AND
OFFICERS OF CONSTITUENT LODGES
54.1 Except in the case of new Constituent Lodges, a member must be in possession of the First Degree and must be in compliance in Order to be eligible to hold any position referred to in Clause 53.1 above.
54.2 Governing Lodge may give a special dispensation where a position cannot be filled by an eligible member. The procedure for obtaining such dispensation shall be determined by Governing Lodge from time to time.
55. PRESIDENT OF CONSTITUENT LODGE
55.1 Except in the first five (5) years after establishment of a Constituent Lodge, a member shall not be eligible to be President unless he has served a full term as Vice-President. The President shall be raised to the Second Degree before acting as President.
56. VICE-PRESIDENT OF CONSTITUENT LODGE
56.1 Except in the first five years after establishment of a Constituent Lodge, a member may only be eligible to be Vice-President of a Constituent Lodge if he has served on the Management Committee for at least one (1) term. The Vice President shall be raised to the First Degree before acting as Vice President.
57. ELECTION OF MANAGEMENT COMMITTEE AND EXECUTIVE OF
57.1 The Management Committee and Executive, other than the Trustees of a Constituent Lodge shall be elected annually at the Annual General Meeting of the Constituent Lodge.
57.2 With the exception of the initial Founding Vice President who may select his slate of officers, the members shall nominate a Vice President for the Constituent Lodge if they so choose. The Vice Presidential candidate shall select his list of executive officers and management committee members as provided for in Clause 53 above. At the Annual General Meeting the Constituent Lodge member may cast his vote for Vice President and his proposed slate of executive officers (except the President and Immediate Past President) and committee members. Each Constituent Lodge member present at this meeting may cast his vote by show of hands. The Secretary shall be responsible for counting the votes and publishing the results. These results shall be final and binding on all candidates.
57.3 The outgoing Vice President of the Constituent Lodge will automatically ascend to President of the Constituent Lodge.
57.4 The President of a Constituent Lodge shall, as soon as possible after taking office, appoint up to three (3) Trustees who shall be members of the Management Committee and Executive; and the provisions of Clause 22 above shall apply, mutatis mutandis, for the office of Trustees of a Constituent Lodge. A simple majority vote determines the results.
58. DUTIES OF MANAGEMENT COMMITTEE OF CONSTITUENT LODGE
58.1 The affairs of each Constituent Lodge shall be presided over by the Vice President and his Management Committee.
58.2 The Management Committee shall also perform and carry out all additional duties entrusted to it by the Constituent Lodge and Governing Lodge.
59. RECORDS OF CONSTITUENT LODGE
59.1 The Management Committee shall cause proper records to be kept. The Constituent Lodge shall furnish to Governing Lodge annually a copy of its annual financial statement within one hundred twenty (120) days from financial year end.
60. FINANCES OF CONSTITUENT LODGE
60.1 The Management Committee shall have full control of the finances of the Constituent Lodge, but shall not have the power to expend a sum exceeding $2,000 for any payment, unconnected with the administration of the Constituent Lodge, unless such expenditure is confirmed by Open Constituent Lodge.
60.2 Administration expenses shall include rent, stationery, petty cash, Governing Lodge dues, and installation expenses.
61. POWER TO MAKE AGREEMENTS OF CONSTITUENT LODGE
61.1 Except as provided in Clause 18.6 above the Constituent Lodge shall be the only body which has power to make agreements binding on such Constituent Lodge.
61.2 No member or officer of a Constituent Lodge shall enter into any agreement or make any promises on behalf of his Constituent Lodge without first obtaining the authority of this Constituent Lodge, and agreements or promises made without such prior sanction shall be invalid and unenforceable.
62. REMOVAL OF EXECUTIVE OFFICER OR MANAGEMENT COMMITTEE MEMBER FROM OFFICE OF A CONSTITUENT LODGE
62.1. Removal of Executive Officer:
In the event of a Constituent Lodge desiring to remove an Executive Officer from Office in that Constituent Lodge, written notice shall be given to the Secretary or Vice President of that Constituent Lodge who shall thereupon convene a meeting of the Constituent Lodge and shall give thirty (30) days prior notice to all Executive Officers of the Constituent Lodge and to the Executive Officer concerned.
62.2 Pending the meeting of the Constituent Lodge, the President, and only the President, may suspend such member from office.
62.3 During the debate on the removal of an Executive Officer, the member concerned shall be entitled to be heard in his own defense, either personally or be represented by a member of a Constituent Lodge. Should the motion for removal be carried at the Constituent Lodge by two-thirds (⅔)majority of the Executive Officers of the Constituent Lodge present and voting, such Executive Officer shall be deemed to have been removed from office.
62.4 The decision of the Constituent Lodge shall be final and binding upon all parties concerned, and no recourse whatsoever shall be permitted to any court of law or to arbitration.
62.5 If the Executive Officer is the President of a Constituent Lodge, only Governing Lodge may remove him from office, subject to Clauses 18, 29 and 30 above.
62.6 Removal of Committee member:
The Vice President in his sole discretion has the power to remove any management committee member that is not an executive officer. Such committee management member may appeal this decision of the Vice president to the President of this Constituent Lodge. The President’s decision shall be final and binding; and the provision of Clause 30 above shall apply mutatis mutandis.
63. ELIGIBILITY FOR MEMBERSHIP OF CONSTITUENT LODGE
63.1 Every Jewish male over the age of twenty one (21) years shall be eligible for membership of the Order. A member shall become such only from the time he is initiated either by the Order or the Constituent Lodge
63.2 Notwithstanding the provisions of Clause 63.1 above, no Jewish male who is married to a non-Jew shall be eligible for membership, and any member who marries a non-Jew shall automatically cease to be a member. Any Member who converts to another religion shall also automatically cease to be a member.
63.3 The Management Committee of a Constituent Lodge may refuse admission to any candidate who, in its opinion, is not a fit and proper person to be accepted as a member, and the Governing Executive may similarly refuse admission to any candidate who, in its opinion is unfit and an improper person to be accepted as a member without giving any reason therefore, despite previous acceptances of such candidate for membership.
63.4 A candidate for membership shall be proposed on a prescribed proposition form provided by Governing Lodge.
63.5 The Lodge Secretary shall enter the particulars of the name, age, occupation and residence of the candidate upon the proposition form provided by Governing Lodge. The Governing Lodge shall at all times be entitled to amend, vary and add to the questions and/or other contents of the proposition form. Such proposition form shall be signed by the candidate and shall be accompanied by a fee, if any, as determined from time to time by the Constituent Lodge.
63.6 Upon receipt of proposition in due form the President of the Lodge shall refer it to the Management Committee for investigation.
63.7 All propositions approved by the Management Committee of the Constituent Lodge shall be submitted to Governing Executive which shall send the particulars thereof on the Governing Lodge Form (G.L.1 FORM) to Grand Lodge.
63.8 The Governing Lodge Form (G.L.l FORM) shall be circulated to each member through his Constituent Lodge’s monthly newsletter or by e-mail.
63.9 At the end of ten (10) days after sending Form G.L1 Form, in accordance with Clause 63.7 above, the Governing Executive shall notify the candidate’s Intended Constituent Lodge whether objections have been received or not.
63.10 All propositions approved by the Management Committee shall, in addition to the provisions of this Clause 63 above, also be brought to the notice of all members of that Constituent Lodge, through the medium of email, newsletter or letter containing the following information:
– Full name and address of applicant;
– Occupation of applicant;
– Name of proposer.
63.11 Any member who wishes to object to an application for membership must notify both the Constituent Lodge President and the Governing Secretary in writing, not later than fourteen (14) days after circulation or publication of the proposed member’s name.
63.12 At the end of thirty (30) days after the Open Lodge meeting the Governing Executive shall advise the relevant Constituent Lodge whether objections have been received or not.
63.13 In the event of objections being received by the Constituent Lodge or by Governing Executive, the Governing Executive in its entire discretion may approve or reject the application for membership, or may define a period of time after which the applicant may re-submit his application. A rejected candidate shall be refunded any money that he may have paid.
63.14 Notwithstanding the provisions of Clauses 63.1 thru 63.13 above, if the applicant was formerly a member HOD International other than in the USA.:
63.14.1 The name of such applicant together with the relevant details referred to in Clause 63.10 above must be brought to the notice of Grand Lodge and the name of such applicant and his details circulated to all members of HOD International through the medium of the Grand Lodge GL1 form or such other form as determined by Grand Lodge, for a period of thirty (30) days following the date of the relevant GLI form.
63.14.2 Any member of HOD International who wishes to object to an application for
membership of a name published on the GL1 form or such other form to be determined by Grand Lodge under Clause 63.14.1 above must notify the Constituent Lodge President the Governing Lodge Secretary and the Grand Secretary, in writing not later than thirty days after the publication of the applicant’s name on the GL1 form; and,
63.14.3 In the event of objections being received by the Constituent Lodge or by Governing Lodge or by Grand Lodge, the Governing Executive and the Grand Executive shall adjudicate on the suitability of the applicant and shall jointly either reject or approve the application for membership, or may define a period after which the applicant may re-submit his application. In the event of any difference between the Governing Executive and the Grand Executive, the decision of Grand Executive will prevail. A rejected candidate shall be refunded any money that he may have paid.
63.15 If no objections have been received – or if the Governing Executives decision is favorable, the Constituent Lodge Secretary shall notify the candidate to present himself for initiation. Should the candidate neglect to attend for initiation for a period of twelve (12) months after the date on which he is notified to attend, without satisfactory reason, his election shall be null and void and he shall forfeit the proposition fee, provided that the Management Committee shall at its discretion be entitled to extend the aforementioned period of twelve (12) months.
64. HONORARY MEMBERSHIP OF CONSTITUENT LODGE
64.1 Subject to the approval of Governing Executive. A Constituent Lodge may elect as honorary members of that Constituent Lodge, male Jewish persons who have rendered special service to that Constituent Lodge or to the Order, or to Jewry or such male persons whose membership of the Order would add prestige to the Order and/or would be of value to the Order. Honorary members shall not have the right to vote or hold office.
64.2 The procedure for election of an honorary member shall be on the recommendation of a two-thirds (⅔)majority of the Management Committee of a Constituent Lodge present and voting; and after such recommendation has been approved by Governing Lodge and circularized on Form G.L.1 for thirty days the proposition shall then be put to Open Constituent Lodge after the citation shall have been published in the notice of meeting. Election by a simple majority of those present and voting at the Open Constituent Lodge meeting entitles the honorary member to be initiated in the usual manner if he is not already a member of the Order; or to be introduced at a subsequent Open Constituent Lodge meeting or special function arranged by the Management Committee for that purpose.
64.3 An honorary member of a Constituent Lodge who resigns from or is erased by any Constituent Lodge, shall immediately cease to be a member or Honorary member of any Constituent Lodge or any constituent part of the Order.
64.4 An honorary member of a Constituent Lodge shall be exempt from payment of subscriptions to that Constituent Lodge.
64.5 A standardized jewel, badge, collar or form of insignia, not in conflict with any other jewel of the Order, shall be created for honorary members to show that they have such honor.
65. DUAL MEMBERSHIP OF CONSTITUENT LODGE
65.1 A member who is in compliance at the Constituent Lodge of which he is a member may become attached to another Constituent Lodge. The fee for membership of such Constituent Lodge shall be determined per year, but he shall also be obliged to pay full fees to the Constituent Lodge of which he is a member, and shall at all times remain in compliance to the Constituent Lodge of which he is a member. Such an attached member may not hold office in more than one Constituent Lodge at any one time.
65.2 An attached member shall be eligible for election as an executive officer or member of the Management Committee or to be a functionary of the Constituent Lodge to which he is attached, but shall hold office in only one Constituent Lodge at any one time. He shall he entitled to vote only in the Constituent Lodge of which he is a member, but if the Constituent Lodge to which he is attached shall elect him as an executive officer or member of the management committee, then for so long as he remains an executive officer or member of the management committee of the Constituent Lodge to which he is attached, he shall be entitled to vote only in the Constituent Lodge to which he is attached.
66. RESIGNATION FROM CONSTITUENT LODGE
66.1 A member may resign from his Constituent Lodge at any time by giving written notice to the Secretary; but shall remain liable, after his resignation, for all arrear subscriptions and for subscriptions for the current year and for any other monies owing by him to the Lodge.
66.2 A member who resigns and who does not owe any monies to his Constituent Lodge shall be entitled, upon request, to receive a clearance certificate from that Constituent Lodge.
66.3 A member who resigns or has been erased from membership and still remains indebted to his Constituent Lodge in any amount, and who wishes to rejoin any Constituent Lodge of the Order, shall be entitled to request a clearance certificate from his Constituent Lodge. His Constituent Lodge may issue a clearance certificate to him only after satisfactory financial arrangements have been made to meet his arrear subscription, or on such terms and conditions as the Management Committee of his Constituent Lodge shall approve.
66.4 A member who has resigned may not apply for re-admission to any Constituent Lodge unless he produces a clearance certificate from his previous Constituent Lodge or, in the case of a defunct Constituent Lodge, from either Governing Lodge or Grand Lodge.
66.5 A member who has resigned, and who thereafter applies for admission to another Constituent Lodge, shall disclose all the facts when applying for admission. Should he fail to do so, he may be suspended or expelled from membership of the Constituent Lodge.
66.6 A member who has resigned may be reinstated or be admitted to another Constituent Lodge by arrangement with his former Constituent Lodge. A member seeking reinstatement shall be subject to and be obliged to follow the procedure in Clauses 63.1 thru 63.14 inclusive except that he may be exempted by Governing Executive from complying with all or any requirements of Clause 63.14 above on application to the Governing Executive by the Constituent Lodge to which he wishes to be admitted.
66.7 Upon his reinstatement or re-admission he nay with the approval of Governing Executive, be restored to the degree held by him at the time of his resignation.
66.8 A reinstated member shall pay the same proposition fee as any other person who wishes to join the Order in the normal course, but the Governing Executive shall have the right to waive the whole or a portion of the proposition fee.
67. TEMPORARY ABSENCE OF MEMBER OF CONSTITUENT LODGE
67.1 A member who leaves the U.S. temporarily may retain his membership during his absence, provided he continues to pay subscriptions and levy’s and remains in compliance with this Constitution.
67.2 A member of the Order who settles overseas may apply to his Constituent Lodge, within one (1) year after his departure from the US., for retention of membership of the Order. Such application shall be subject to the approval of the Constituent Lodge and thereafter of Governing Executive. Furthermore such application shall not be approved unless the said member does not owe any monies to his Constituent Lodge at the date of approval. Upon the grant of such approval, such member shall not be required to pay any subscriptions to the Order, provided that if there are active Constituent Lodges in the country in which a member has settled within ten (10) miles of his residence, he shall within twelve months become an attached member of a Lodge in that country.
68. NOTIFICATION TO GOVERNING LODGE OF TRANSFER, RESIGNATIONS, TERMINATIONS, SUSPENSIONS AND EXPULSIONS FROM CONSTITUENT LODGE
68.1 In the event of a member transferring, resigning, being erased, suspended or expelled from membership of his Constituent Lodge; it shall be the duty of the Secretary of such Constituent Lodge to furnish the Governing Secretary with the name and address of such member on the prescribed G.L. 4 Form within fourteen (14 )days. This information shall be contained on the agenda for the following Governing Lodge meeting.
68.2 In the event of a member being erased, suspended or expelled, the reasons for such action shall be furnished to Governing Lodge on the prescribed for (G.L.4) within fourteen (14) days of such action.
68.3 The Governing Lodge shall, on the prescribed G.L.3 Form, notify Grand Lodge, and all Constituent Lodge, in writing, in each month, of the names of persons who have transferred from a Constituent Lodge to another, resigned or have been erased from membership of the Order, or have deceased.
68.4 If a member has been expelled from membership of a Constituent Lodge and wishes to re-apply, he shall be subject to Clause 63.1 thru 63.14 inclusive; but he shall be entitled to return only with the first degree, if the member was ever raised to any degree.
68.5 It shall be the duty of the Secretary of every Constituent Lodge to ensure that the G.L.1 Form referred to in Clause 63.7 above and the G.L. 3 Form referred to in Clause 68.3 above be read out at every Constituent Lodge meeting as correspondence
69. CONSTITUENT LODGE MEETINGS -CONDUCT AND PROCEDURE
69.1 A Constituent Lodge shall meet at least once in every month or determined by the management committee of that Constituent Lodge at the place authorized by Governing Executive for the purpose of transacting general business.
69.2 The Annual General Meeting of a Constituent Lodge shall be held at least one meeting prior to the annual installation of that Constituent Lodge.
69.3 Constituent Lodge meetings and installations shall be held when only members of the Order are present. Non-members are barred from being present during any of these meetings or installations.
69.3.1 The Constituent Lodge Executive Committee may cancel a monthly open lodge meeting at its discretion. A minimum of 6 open lodge meeting must be held annually by the Constituent Lodge. For the purposes of this clause, a year is defined from one (1) installation until the next.
69.4 Governing Lodge shall circulate to Constituent Lodges, from time to time, the dates and places on which all Constituent Lodges hold their regular meetings.
69.5. No Lodge meeting shall take place on Shabbat, any Jewish Holy Day, or any auspicious days including Holocaust Remembrance Day.
69.6 A Constituent Lodge shall be properly constituted and may be opened if there are ten (10) members present of whom one shall be the President or a Past President or a member of the Management Committee.
69.7 Every member attending a Constituent Lodge meeting shall have his attendance recorded in an attendance register. Such register shall be kept in charge of the Registrar, who shall hand the register to the Constituent Lodge secretary during the opening ceremony of every meeting. Late comer’s will be added to the list at the end of the meeting.
69.8 In the event of the Constituent Lodge being visited by a person purporting to be a member of the Order, and in the event of the Secretary or any member of such Constituent Lodge not being satisfied that such person is a member of the Order, the Secretary shall take such steps as be necessary to satisfy himself that such person is a member and is in compliance.
69.9 No Constituent Lodge or any member of a Constituent Lodge shall be allowed to send out email circulations, letters or correspondence of a contentious nature in regard to the affairs of the Order or of a Constituent Lodge of the Order, without the permission of Governing Executive.
69.10 No member of a Constituent Lodge shall be permitted to discuss any matter of contentious nature in a Constituent Lodge other than in his own Constituent Lodge.
69.11 In Constituent Lodge discussions the proposer of a motion shall always have the right of reply , but no other member may speak more than once on any one subject.
69.12 A member who is unruly or obstructs business or refuses to abide by the ruling of the presiding officer may, on the ruling of the president, be ejected from such meeting at which the member is guilty of the conduct aforementioned.
69.13 In the event of a member disagreeing with the ruling of the presiding officer at a Constituent Lodge meeting, he shall have the right to appeal to Governing Executive. The appeal shall be lodged in writing with the Secretary of his Constituent Lodge. The Secretary shall then transmit such appeal and deposit to Governing Executive, whose ruling shall be final and binding on all parties.
69.14 Any officer of a Constituent Lodge who absents himself from ten consecutive Open Constituent Lodge Meetings without leave or reasonable explanation shall be deemed to have vacated his position and shall be advised accordingly in writing.
70. BANKING OF FUNDS OF CONSTITUENT LODGE
70.1. Every Constituent Lodge shall open a banking account, into which all monies received on behalf of that Constituent Lodge shall be deposited.
70.2 Investments of funds shall comply with Clause 39 above.
70.3 All payments over $500 shall be made by check and all checks shall be signed by any two of the President, the Treasurer and Secretary, or, if any or all of them are not available at any time, by officers appointed by the Management Committee to act in their stead.
70.4 All property, regalia, funds and other assets of a Constituent Lodge shall vest in the Trustees of that Constituent Lodge on behalf of the Governing Trustees, save that all funds and assets of the HOD Charitable Trust shall vest in the Trustees thereof.
70.5 A Constituent Lodge may deal with its funds and assets without consulting Governing Executive in the following respects.
70.5.1 Administration costs, office expenses and salaries may be paid, and any expenses incurred with the opening of Constituent Lodge.
70.5.2 At the discretion of the Executive of a Constituent Lodge, loans maybe made to members or dependents of members who are in need of assistance. The maximum amount which a member or his dependants shall be permitted to owe to his Constituent Lodge at any one time in respect of loans shall not exceed $2,000.
70.5.3 At the discretion of the Executive of a Constituent Lodge, grants may be made to members or dependants of members who are in need of assistance, up to a maximum amount of $2,000 for a member or for the dependant of a member in any one year.
70.5.4 Presentations and donations may be made to members up to a maximum of $1,800 per presentation or donation.
70.6 A Constituent Lodge may not sell, encumber or otherwise dispose of any of its Funds or assets not exceeding $2,000 in value, without the written approval of the Governing Executive.
70.7 Upon winding up of a Constituent Lodge, all its funds, property arid assets shall be delivered to Governing Lodge, and all claims against its members or debtors shall be assigned to Governing Lodge.
70.8 With the prior approval in writing of Governing Executive, a Constituent Lodge may raise monies for any special purpose and may create a Fund therefore. Separate records of each Fund shall be kept.
70.9 The Constituent Lodge shall submit a set of rules relating to the fund to Governing Executive for its approval, and shall act in accordance therewith.
70.10 Any loan made to a member may be recovered from the member during his lifetime or from his estate after his death, or from his sureties (if any).
70.11 Proper books of account and records shall be kept in each Constituent Lodge.
70.12 The balance sheet and income Statement shall be laid before the Constituent Lodge for discussion at its Annual General Meeting.
70.13 Governing Executive may call for an examination of the records of a Constituent Lodge at any reasonable time.
70.14 The financial records of a Constituent Lodge shall be in the charge of the Treasurer and Secretary respectively.
70.15 The Treasurer of every Constituent Lodge shall present a financial statement to the Management Committee or Open Constituent Lodge meeting once in every month.
70.16 The Executives of the Constituent Lodge may with the sanction of the Constituent Lodge invest any funds which are surplus to its current needs in any one or more of the classes of investments listed in Clause 39 above.
70.17 All records of a Constituent Lodge shall be open at reasonable times for inspection by any Executive Officer of that Constituent Lodge.
70.18 An examination of the financial statements may be demanded at any time by five (5) or more members of the Constituent Lodge on their submitting in writing a reason which the Executive Committee considers to be adequate. The Secretary shall thereupon submit the request and the deposit to Constituent Lodge Executive for approval to release such financial statements to the Constituent Lodge members. Approval by the Constituent Lodge executive can be withheld by the final determination.
71. ANNUAL MEMBERSHIP CONTRIBUTION AFFILIATION AND
71.1 Every Lodge shall pay Governing Lodge an annual membership contribution to defray the costs and expenses of Governing Lodge. The amount of the annual membership contribution shall be determined by Governing Executive from time to time, having regard to the estimated required revenue needed to fund Governing Lodge during such year, and shall be calculated by reference to the number of members of all Constituent Lodges registered in its books from time to time.
71.2 The amount per member required to be paid by each Constituent Lodge to Governing Lodge in respect of its annual membership contribution referred to in Clause 71.1 above shall be determined by Governing Executive and shall be subject to approval by Governing Lodge meeting.
71.3 Every Constituent Lodge shall pay to Governing Lodge an annual Grand Lodge affiliation fee, calculated by reference to the number of members of each Constituent Lodge from time to time, as determined by Governing Lodge.
71.4 The amount to be paid under Clause 71.3 above shall, initially, be determined from time to time by the Governing Lodge based on each member and shall be reviewed periodically. Members on the Subscription Suspension List shall not pay any fees.
71.5 The annual membership contribution and affiliation fees shall be paid by the Constituent Lodge to the Governing Lodge in advance, having regard to the number of members registered to that Constituent Lodge registered.
71.6 For the purposes of calculation of the annual membership contribution and affiliation fees, all honorary and attached members of a Constituent Lodge shall be excluded from the membership of such Constituent Lodge, if such Constituent Lodge is not the primary Constituent Lodge of the honorary or attached member.
71.7 If any Constituent Lodge is in arrears at any time with annual membership contributions or affiliation fees and or if any sundry charges owed by the Constituent Lodge to Governing Lodge are overdue; and such Constituent Lodge after receipt of written notice has failed to effect such payment, or has failed to make satisfactory arrangements for such payment, then unless otherwise determined by the Governing Executive, the Governing Lodge delegates of such Constituent Lodge shall carry no vote at the Governing Lodge meeting or special conference (if applicable) for so long as such default persists.
72. MEMBER SUBSCRIPTIONS OF CONSTITUENT LODGE
72.1 Every Constituent Lodge shall be entitled to recover from each of its members the amount per member determined in Clause 71.2 above paid to Governing Lodge and or such other amount as the Constituent Lodge may deem expedient to meet its own financial requirements (the amount required to be paid by a member to his own Constituent Lodge in terms of the provisions of this Clause 72.1 above is referred to in this Constitution as subscription or subscriptions).
72.2 During the period of a members suspension his Constituent Lodge shall not be charged dues by Governing Lodge in respect of that member.
72.3 Governing Lodge shall have the power to authorize a Constituent Lodge, in special circumstances to remit or suspend any subscriptions or other charges payable by member.
73. MISCONDUCT BY MEMBER OF CONSTITUENT LODGE
73.1 A member shall be guilty of misconduct:
If he makes known to any person any of the signs, password or grip of the Order, or any resolution or discussion at any meeting of the Order, or any other business of a Constituent Lodge or the Order which he is not authorized to disclose;
If he makes known to any person any objection made to the admission of a candidate or the name of any member making such objection;
If he behaves in a manner offensive to the Order or to any official or officers; and
If he willfully disregards any of the terms of this Constitution the by-laws of both the Order and Constituent Lodge.
74. PENALTIES FOR MISCONDUCT
74.1 Any misconduct by a member shall render him liable to suspension, termination or expulsion from membership by Governing Executive or by the Executive Committee of his Constituent Lodge as provided for in terms of Clause 29.9 above.
74.2 In the case of suspension, termination or expulsion by the Executive Committee of his Constituent Lodge the member shall have the right to appeal to the Governing Executive in writing to his Constituent Lodge and to Governing Executive within thirty (30) days from date of suspension, termination or expulsion.
74.3 Governing Executive may make such rules as it deems it and may conduct appeals in such manner and on such conditions as it, in its entire discretion, deems fit.
74.4 The decision by the Governing lodge executive shall be final and binding as provided for in Clause 30 above.
75. ALTERATIONS TO CONSTITUTION OF THE ORDER
75.1 Any provisions of this Constitution may be deleted, amended or substituted by two thirds (⅔) majority vote by the Governing Executives present at the Governing Executive meeting .
75.2 All legal proceedings brought by or against Governing Lodge shall be instituted or defended in the names of the Trustees for the time being of Governing Lodge.
75.3 All legal proceedings brought by or against a Constituent Lodge shall be instituted or defended in the names of the Trustees for the time being of the Constituent Lodge.
76. INTERPRETATION OF CONSTITUTION
76.1 Governing Executive shall have the sole right to interpret the terms of the Constitution, and if there shall be any doubt as to the meaning or application of any words or any portions of this Constitution, a ruling shall be obtained from a majority of votes of those Governing Executives. The decision of Governing Executive shall be final and binding as provided for in Clause 30 above.
76.2 Any matters affecting the administration of the Order which have not been provided for in this Constitution or any By-Laws made shall be decided by the Governing Executive Officers by a two-third’s (⅔) majority of those present and entitled to vote at a meeting of the Governing Executive Officers.
76.3 In the case of Constituent Lodges which due to geographical or other difficulties, are unable to hold regular meetings or installations, the Governing Executive shall have the power, after consultation with the Management Committee of such Constituent Lodge, to relax the rules with regard to meetings, constitution of Management Committee, finances, appointment of officers and the holding of installations. Where Governing Executive relaxes such rule, a short report thereof shall be given immediately to the Governing Secretary and to the ensuing Governing Lodge meeting. The Grand Secretary shall also be given immediate written notification thereof.
76.4 The Governing Executive Officers, acting in circumstances of urgency, may suspend, waive, or relax any provision of the constitution on a two-thirds (⅔) majority of those present and entitled to vote at the Governing Executive meeting. The Grand Secretary shall also be given immediate written notification thereof.
77. WINDING UP OF CONSTITUENT LODGES
77.1 Governing Lodge shall have absolute authority, after consultation with Grand Lodge, to suspend or wind up or dissolve any Constituent Lodge.
77.2 No Constituent Lodge shall consider any motion to wind up its affairs unless notice in writing has been given to Governing Executive at least 21 days before the date on which such motion is considered.
77.3 If request has not come from the Constituent Lodge itself, Governing Executive shall give notice in writing to the Constituent Lodge concerned at least twenty one (21) days before a winding-up motion is discussed in Governing Lodge.
77.4 Governing Lodge may not wind-up or suspend any Constituent Lodge unless two-thirds (⅔)of the members present and entitled to vote at the Governing Executive Lodge meeting are in favor thereof.
77.5 All property, regalia, funds and assets of defunct Constituent Lodges or Constituent Lodges which are being wound up, shall vest in the Governing Trustees; save that all funds and assets of the HOD Charitable Trust shall vest in the Trustees thereof.
78. WINDING UP OF GOVERNING LODGE
78.1 Governing Lodge shall not consider any motion to wind-up its affairs unless written notice has been given to the Governing Secretary and the Grand Secretary by a Constituent Lodge or by Governing Executive, at least twenty one (21 )days before the date on which such motion is to be considered by Governing Lodge.
78.2 Governing Lodge shall not be wound up unless at least two-thirds of the delegates to Governing Lodge who are present, vote in favor thereof at the meeting of Governing Lodge at which such motion is considered. Upon the passing of such a motion, the assets of Governing Lodge shall vest in the Governing Executive Officers, who shall, subject to Clause 78.3 below, deal with such assets in accordance with any resolution taken at the meeting.
78.3 No resolution passed under Clause 78.2 above, shall be valid unless it provides for the distribution of the assets among Jewish institutions or organizations which are of a charitable or benevolent nature, or which render social, religious, educational or general services to the Jewish Community.
Duly Executed on this 18th day of April 2010
Founding Governing President